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Document Retention and Destruction
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Duration: 60 Minutes
Overview : You should attend this webinar to be sure both you and your staff in charge of records understands the responsibility and importance of knowing and following proper procedures.
When auditing how information is kept by Human Resource Departments, many questions come up regarding where records are kept, how long they should be kept and when and how they should be destroyed in order to stay in compliance. Effective Human Resource Departments should have a documented Plan to manage employee records safely and effectively.
Why should you attend: In order to be in compliance with recordkeeping compliance you should review your policies and practices on record retention and destruction on a regular basis. This webinar will cover federal record-keeping requirements for confidential and sensitive human resource documents. Many state laws parallel Federal laws, but some State laws differ. You should refer to sources within all thestates in which you do business to assure full and accurate compliance. Some documents also may be covered under more than one law or regulation, so you should adhere to the more stringent requirement. If there is any area which contains documents under litigation, it is best to retain all records involved until the case is resolved and always refer to your company attorney for guidance.
For your protection and convenience well-managed record-keeping not only aids in compliant administration, but gives you confidence in knowing you are prepared for any audit of your records.
Areas Covered in the Session:
When auditing how information is kept by Human Resource Departments, many questions come up regarding where records are kept, how long they should be kept and when and how they should be destroyed in order to stay in compliance. Effective Human Resource Departments should have a documented Plan to manage employee records safely and effectively.
Why should you attend: In order to be in compliance with recordkeeping compliance you should review your policies and practices on record retention and destruction on a regular basis. This webinar will cover federal record-keeping requirements for confidential and sensitive human resource documents. Many state laws parallel Federal laws, but some State laws differ. You should refer to sources within all thestates in which you do business to assure full and accurate compliance. Some documents also may be covered under more than one law or regulation, so you should adhere to the more stringent requirement. If there is any area which contains documents under litigation, it is best to retain all records involved until the case is resolved and always refer to your company attorney for guidance.
For your protection and convenience well-managed record-keeping not only aids in compliant administration, but gives you confidence in knowing you are prepared for any audit of your records.
Areas Covered in the Session:
- Where records should be kept
- What belongs in a personnel file
- Keeping and maintaining legal records
- Payroll and taxes
- Back- up systems
- Critical incidents files
- Documenting oral and electronic communications
- Security of files
- Archive methods and back-up systems
- Chief Human Resource Officers
- HR Managers, Directors, and Benefit Administrators
- Payroll and Records Managers
- Internal Auditors